Anglický jazyk všeobecný VOV odbornost 65

3.3

Payment, Accounts Correspondence

Payment correspondence is accompanied by some Payment documents, mainly by an invoice and a statement from a bank account.

Source: Author Mediamodifier, Pixabay.com, license CC0.

Fig. 4. Form of payment

There are several forms of payment which are mentioned in letters:

cash

credit card

bank transfer

cheque

promissory note (I Owe You)

bill of exchange (B/E)

documentary collection

documentary credit

Table 7. Glossary

Word or expression	Translation
Invoice, account, bill	Faktura (daňový doklad)
Receipt	Účtenka
Bank statement	Výpis z bankovního účtu
Payment order	Platební příkaz
Collection order	Příkaz k inkasu
Bank transfer	Bankovní převod
Documentary collection	Dokumentární inkaso
Documentary credit	Dokumentární akreditiv
Promissory note	Směnka vlastní
Bill of exchange	Směnka cizí
Due date, maturity date	Doba splatnosti
Debit note (D/N)	Vrubopis
Credit note (C/N)	Dobropis
Postage and packing (p&p)	Poštovné a balné
To set up a standing order	Zadat trvalý příkaz
Issue date	Datum vystavení (dokladu)
Deposit	Vklad, vložit (peníze)
Tax return	Daňové přiznání
Balance	Zůstatek (na účtě)
To clear/settle an account, a bill	Uhradit fakturu, účet
To credit an account	Připsat ve prospěch účtu
To debit an account	Připsat na vrub účtu
Creditor, lender	Věřitel
Debtor, borrower	Dlužník
Advice	Avízo (o platbě, o dodávce)

Types of payment letters:

advice of payment

acknowledgement of payment

asking (request) for more time to pay or for extension

replying to requests for more time

requests for payment/collection letters

replying to requests for payment.

Source: Author nattanan23, Pixabay.com, license CC0.

Fig. 5. Payment problem

The Creditor is writing to Debtor Requests for payment/Reminders/ Debt-Collection letters in a situation of delayed payment.

First request/Hidden reminder – include a reference to due date, to invoice/account number, presumption of omission

Second request for payment – include references to the first request; emphatic asking for settlement including charges of penalty, within a reasonable time; enclosing copy of invoice or other payment document)

Third/ultimatum request – this is the final demand for payment, including reference to the previous requests (review of previous dealing), stipulation of the last deadline (usually within 3 days) and charging penalty and requests additional expenses (e.g. postage), information about taking legal action.

Model Payment letter – Request for Payment

Dear Mr./Mrs./Ms…. (Debtor)

We would like to remind you that our invoice No… of (date) for £15,610.35 is still unpaid.

We look forward to receiving your remittance soon. If you have already paid in the meantime, please disregard this letter.

Yours sincerely

(Creditor)

Source: Author Gadini, Pixabay.com, license CC0.

Fig. 6. Due accounts

Model Payment letter – Reply to the Request for Payment

Dear Mr./Mrs./Ms…. (Creditor)

In response to your letter of (date), we have today instructed our bank to transfer the amount of £ xxxx (Invoice No…) to your account.

We regret that the due date of your invoice was overlooked due to the pressure of business, and we offer our apologies for the delay.

Yours sincerely

(Debtor)

Model Invoice (Account or Bill) form

INVOICE (Tax document) No
Name and address of provider, supplier				Date of issue (Invoice date)
				VAT date
Name and address of customer:				Due Date:

Payment Type:				Order Date:

Date:	Description:	Quantity:	Price before: VAT (Net Amount):	VAT rate:	Total (after VAT):



Name of Supplier Bank				Deposit Discount:
Supplier Account No.				Exchange rate:
Other terms				Balance Due (Invoice Total):

Note

Do not forget: If you take out a business loan because you do not have enough of your own financial resources, you will have to pay it back even if the business fails.